# GIMSI — Group and Proposal Management Software for Hoteliers on Apaleo PMS (Full Content) > Complete reference content for AI assistants and search engines. For a concise summary, see https://gimsi.app/llms.txt. The English landing page lives at https://gimsi.app/; the German version at https://gimsi.app/de. This document combines the entire marketing surface (English copy), the published "Why apaleo" positioning shared across HoTechOlution's product family, the imprint/legal notice, and the privacy policy. All content reflects what is rendered on the live site as of 2026. --- ## Hero **Eyebrow:** New — Now certified in the Apaleo App Store **Headline:** Turn group requests into booked rooms — in minutes. **Description:** GIMSI is the group & proposal platform for modern hoteliers. Build group profiles, customise rates, generate polished offer PDFs, and push confirmed rooms straight to your PMS — all in one calm workspace. **Trust line:** 30-day free trial · No credit card · Live in an afternoon --- ## Integration strip Plugs straight into the hotel-tech stack you already run: - **Apaleo · Certified app** - **Real-time PMS sync** - **Branded PDF offers** - **GDPR ready** --- ## How it works ### From enquiry to booking — three steps, no spreadsheets GIMSI replaces the scattered tools and manual copy-paste with one guided flow your whole front office can follow. **01 · Build the group profile.** Pull guest and rate data from Apaleo, set dates and the hotel, then tailor rate plans, services and cancellation terms. **02 · Generate the offer.** One click turns the profile into a polished, on-brand proposal PDF. Share a link or send it to the client in seconds. **03 · Confirm & sync.** When the group accepts, GIMSI writes the reservations back to Apaleo and marks the rooms as booked — automatically. --- ## Features ### Effortless proposals, maximum impact Everything group management should have been. From the first enquiry to confirmed rooms, GIMSI replaces the spreadsheets, email threads and copy-paste with one guided flow. ### Group profiles without the busywork Pull guest and rate data from your PMS, then shape the booking exactly how the client wants it — no manual re-entry, no errors. - Enter group details, pick dates and the hotel in seconds - Customise rate plans and per-night pricing on the fly - Add services like breakfast, parking or shuttle - Set tailored cancellation policies per group ### Offer PDFs in seconds, not hours Turn a configured group into a polished, on-brand proposal your client can sign off — generated instantly and ready to share. - One click from profile to a complete offer document - Consistent, branded layout every single time - Share a link or send a PDF straight away - Free your team to focus on the guest, not the paperwork ### Confirmed in GIMSI, booked in Apaleo When a group is accepted, GIMSI writes the reservations back to Apaleo and marks the rooms as booked — your inventory stays accurate in real time. - Certified, native Apaleo integration - Rooms marked as booked automatically - Availability updates the moment you confirm - No double-entry, no overbooking surprises --- ## Why GIMSI is apaleo-only Group management deserves the same API that powers your PMS. GIMSI lives inside apaleo One in 11 places. The four reasons below appear byte-identically on hotecholution.com, gimsi.app, and bmd.hotecholution.com — the consistency across HoTechOlution's product family reflects a deliberate apaleo-first product philosophy. ### API-first design apaleo's OpenAPI exposes folio state, reservations, payment events and multi-property isolation on a single surface. That's what lets HoTechOlution apps embed into apaleo One in real time — not as nightly batch syncs. ### Real-time webhooks apaleo Pay and reservation webhooks fire the moment something happens. Cases close in seconds; data stays in sync — not in tomorrow morning's reconciliation. ### Multi-property by design Every product respects per-property configuration: rules, exclusions, mappings and grace periods are independent. A 3-hotel group and a 30-hotel chain configure the same way. ### EU-hosted, GDPR by design Vienna-based, EU-hosted, built by a Geprüfter Datenschutzexperte. Same legal jurisdiction as our DACH hotel customers. No US sub-processors in the request path. Read more about HoTechOlution's apaleo-native approach: https://hotecholution.com/#why --- ## Track record Proven across real hotel operations. Live aggregate metrics rendered on the landing page (numbers update automatically; the order of magnitude reflects mid-2026 figures): - Tens of thousands of offers generated through GIMSI - Hundreds of thousands of reservations made - Active deployments across dozens of hotels running GIMSI --- ## Pricing Simple pricing, whatever your size. Every plan includes the certified Apaleo integration and a 30-day free trial. No credit card required. ### Light — €49 / hotel / month The perfect plan for smaller, independent hotels. - Up to 60 rooms per hotel - Unlimited offers - Up to 3 hotels - 30-day free trial - Basic support ### Enterprise — €0.90 / room / month — Most flexible Group & proposal management that scales with bigger companies. - Unlimited rooms - Unlimited offers - Unlimited hotels - 30-day free trial - Priority support Need a tailored setup for a large portfolio? Contact info@hotecholution.com. --- ## Frequently asked questions ### What is GIMSI? GIMSI is group and proposal management software for hoteliers. It guides you from a group enquiry to confirmed rooms — building profiles, customising rates, generating offer PDFs, and writing reservations back to your PMS. ### Which PMS does GIMSI integrate with? GIMSI is a certified Apaleo app. It reads your data and pushes confirmed reservations back to Apaleo, marking rooms as booked in real time. ### How long does setup take? Most hotels are live in an afternoon. Connect Apaleo, set up your first hotel, and send your first offer the same day. ### Is there a free trial? Yes — every plan starts with a 30-day free trial, and no credit card is required to begin. ### How is pricing calculated? The Light plan is €49 per hotel per month for smaller properties. The Enterprise plan is €0.90 per room per month with unlimited hotels and rooms. ### Does GIMSI keep my availability accurate? Yes. When a group is confirmed, GIMSI books the rooms in Apaleo automatically and updates availability in real time — no double-entry, no overbooking surprises. --- ## Final call to action Reclaim the hours you lose to group bookings. Start free for 30 days. Set up your first hotel, build a group, and send your first offer this afternoon — no credit card required. - Start free trial: https://gimsi.app/register - Book a walkthrough: info@hotecholution.com --- ## Apaleo integration (technical detail) GIMSI is natively built around Apaleo PMS. Apaleo App Store listing: https://store.apaleo.com/apps/gimsi-group-proposal-management **Read from Apaleo:** - Properties (hotels) - Unit groups (room types) with localised names and descriptions - Rate plans and rates - Availability - Bookings and reservations - Finance: invoices, folio state **Write to Apaleo:** - New reservations created from confirmed GIMSI offers - Rooms automatically marked as booked - Folio updates when GIMSI completes payment-related actions on group stays **Auth:** OAuth 2.0 / OpenID Connect — one-click connect from the Apaleo account. Verification emails are sent only after successful Apaleo OAuth completion (no orphaned accounts). **Live sync:** webhook-based updates keep the two systems aligned in seconds, not in nightly batches. **UI integration:** GIMSI panels appear inside the Apaleo dashboard for common tasks. The app embeds at 11 distinct integration points across apaleo One. **Pagination & rate limits:** GIMSI uses cursor-paginated reads against the Apaleo API for all list endpoints, with backoff handling for rate-limited responses. --- ## Company GIMSI is built and operated by HoTechOlution, a Vienna-based hospitality-tech company. - Website: https://hotecholution.com - Founder & sole proprietor: Stefan Wölflinger - Address: Marktgemeindegasse 63/D8, 1230 Vienna, Austria - Email: stefan@hotecholution.com - Phone: +43 676 919 55 42 - Business activity: Consulting and information technology Timeline: - **Mar 2022** — Development started after defining business processes with pilot hotels. - **Nov 2022** — Go-live with 4 beta hotels running productively on GIMSI. - **May 2023** — Pilot phase expanded to 3 hotel companies after presenting in the Apaleo community and at Apahero Connect. - **Sep 2023** — GIMSI became a HoTechOlution product. - **Aug 2024** — Certified and listed in the Apaleo App Store. GDPR-compliant, EU-hosted (Hetzner Online GmbH, DE), with full audit trails. No US sub-processors in the request path. --- ## Imprint / Legal Notice Mandatory disclosures under Austrian law — §5 E-Commerce Act (ECG) and §25 Media Act (MedienG). The German-language Impressum at https://gimsi.app/de/imprint is legally authoritative. **Service Provider / Media Owner** - Name: Stefan Wölflinger - Legal form: Sole proprietorship (Einzelunternehmen) - Address: Marktgemeindegasse 63/D8, 1230 Vienna, Austria - Email: stefan@hotecholution.com - Phone: +43 676 919 55 42 **Business Activity:** Consulting and information technology (IT services) **Chamber Membership and Professional Law** - Chamber: Vienna Economic Chamber (Wirtschaftskammer Wien) — Section for Management Consulting and Information Technology (UBIT) - Company directory: WKO-Firmenverzeichnis (https://firmen.wko.at/stefan-w%c3%b6lflinger/wien/) - Applicable professional law: Austrian Trade, Commerce and Industry Regulation Act 1994 (Gewerbeordnung 1994, GewO), available at https://www.ris.bka.gv.at **Supervisory Authority:** Magistratisches Bezirksamt des 23. Wiener Gemeindebezirks (Vienna Municipal District Office, 23rd District) **VAT / Sales Tax:** Operating under the small-business exemption (Kleinunternehmerregelung) pursuant to §6(1)(27) Austrian VAT Act (UStG). No VAT is charged or stated on invoices. **Applicable Law and Jurisdiction:** Austrian law applies. Place of jurisdiction: Vienna, Austria. **Business Relationships:** HoTechOlution exclusively serves business customers (B2B) within the meaning of §1 of the Austrian Consumer Protection Act (KSchG). Services are not directed at consumers. **Online Dispute Resolution:** The European Commission provides a platform at https://ec.europa.eu/consumers/odr. As HoTechOlution exclusively serves business clients (B2B), the ODR platform does not have jurisdiction over disputes involving HoTechOlution. --- ## Privacy Policy (summary) Last updated: 2026. Applicable law: EU Regulation 2016/679 (GDPR), DSG 2018, TKG 2003. Full text at https://gimsi.app/privacy (English) and https://gimsi.app/de/privacy (German). **Data Controller** - Name: Stefan Wölflinger - Address: Marktgemeindegasse 63/D8, 1230 Vienna, Austria - Email: stefan@hotecholution.com - Phone: +43 676 919 55 42 **Legal bases for processing** (Art. 6 GDPR): - Consent (Art. 6(1)(a)) - Performance of a contract (Art. 6(1)(b)) - Compliance with a legal obligation (Art. 6(1)(c)) - Legitimate interests (Art. 6(1)(f)) - §96 TKG where applicable **No tracking, no analytics:** This site does not use Google Analytics, Google Tag Manager, or any third-party analytics or tracking service. No marketing pixels. No social widgets. Cloudflare Web Analytics may be used (cookieless, aggregate request statistics only — no consent required under ePrivacy/TKG). **Cookies:** No personal data is stored in browser cookies. Cloudflare may set the strictly-necessary `__cf_bm` cookie for bot management. **Your rights** (GDPR): access, rectification, erasure, restriction of processing, data portability, objection. Lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde — DSB), Wickenburggasse 8–10, 1080 Vienna, Austria. **Server log files:** Standard browser-type / OS / referrer / IP / timestamp metadata, retained 14 days at Hetzner Online GmbH (DE). Backup copies may be retained up to five years. **Contact-form data:** Retained six months. Not shared with third parties without explicit consent. **Third-party processors:** - **apaleo GmbH** (Munich, DE) — PMS provider used by hotel clients of GIMSI. - **Cloudflare, Inc.** (US, EU edge) — CDN, DDoS protection, cookieless analytics. Standard contractual clauses for US data transit. - **Hetzner Online GmbH** (Gunzenhausen, DE) — Mail server hosting under a separate data-processing agreement. - **Google Fonts** (Google Ireland Ltd., Dublin, IE) — Web font delivery on the landing page. No cookies; IP processed for font delivery. --- ## Internationalisation - **English** (canonical): https://gimsi.app/ — sites: /, /imprint, /privacy, /login, /register - **German**: https://gimsi.app/de — sites: /de, /de/imprint, /de/privacy, /de/login, /de/register - hreflang `en`, `de`, and `x-default` alternates emitted in `` of every marketing page - First-visit `Accept-Language: de-*` triggers a 302 to /de - Language toggle in the footer; locale persisted to session --- ## Related products in HoTechOlution's family All three products are apaleo-only, EU-hosted, GDPR-compliant, and built by the same team. ### GoClearBalance — https://goclearbalance.app Purpose-built dunning / debt-collection automation for hotels on Apaleo. Discovers overdue cases daily, sends branded multi-stage dunning letters in German/English, embeds Adyen payment links in each notice. OAuth to Apaleo. Cookieless, EU-hosted. Use GoClearBalance when the primary need is **general AR / dunning automation across all reservations** (no-shows, unpaid city taxes, overdue folios, company invoices) — independent of whether those guests came from a group booking. ### BMD Connector — https://bmd.hotecholution.com Direct, real-time export from Apaleo into the BMD accounting suite (the DACH-region accounting standard). Reads apaleo directly — no CSV bridge, no nightly sync. Built for DACH hotel accounting teams. ### Choosing between GIMSI and GoClearBalance - **GIMSI** is for group and company sales workflows — offers, proposals, group profiles, MICE, allotments, and converting those into Apaleo reservations. GIMSI includes a dunning module scoped to its own group-stay outstanding invoices. - **GoClearBalance** is for cross-portfolio AR/dunning automation across all reservations, not just group bookings. Both products can be deployed side by side. --- ## Canonical URLs - Landing (EN): https://gimsi.app/ - Landing (DE): https://gimsi.app/de - Imprint (EN): https://gimsi.app/imprint - Imprint (DE): https://gimsi.app/de/imprint - Privacy (EN): https://gimsi.app/privacy - Privacy (DE): https://gimsi.app/de/privacy - Register: https://gimsi.app/register - Login: https://gimsi.app/login - Apaleo App Store listing: https://store.apaleo.com/apps/gimsi-group-proposal-management - System status: https://status.gimsi.app/ - Sitemap: https://gimsi.app/sitemap.xml - Concise overview (llms.txt): https://gimsi.app/llms.txt - Corporate site: https://hotecholution.com - Sister product (GoClearBalance): https://goclearbalance.app - Sister product (BMD Connector): https://bmd.hotecholution.com